There is no project update reminder, or way to set it up, is the activity reminder good for it?

[PRindby]

There is no project update reminder, or way to set it up, is the activity reminder good for it?

[orkit]

Now there is no reminder feature for updates. What is available is a reminder when the activity is nearing its end date.

What should the update reminder setting look like? Is there a deadline for when an update should come in? Should one or more reminders be sent out x days before the deadline?

[booski]

I feel that this would require a bit of a rethink of how to work with the system. Currently the activity is the central concept when it comes to updates - a partner is expected to report on an activity by a certain date and reminders are configured per acitvity.

Maybe this is backwards? Would it make sense to move the reminder function from being bound to a specific activity to being bound to a more abstract deadline that is configured for the entire project? That way the owner of a project would set a number of deadlines and configure reminders for when they approach.

It is of course possible to create an activity that is just "report" and have it span a day. This would basically emulate a basic deadline feature. Maybe both approaches are useful and we should support both?

[PRindby]

I would say it better reflects the way SPIDER works to initiate reporting on project level.
Our agreements state that reports are due each quarter and we do not really require reporting upon completion of a certain activity.
One way of looking at it could be to collect the activities that the partner is supposed to report on at that point in time in the reminder, Or they keep track of that themselves.

[PRindby]

What would be useful from a SPIDER perspective is to be able to know what activities are supposed to be concluded but haven't been reported on. Maybe some sort of report or alarm going off?

[booski]

Based on today's meeting:

Project deadlines need to be added. A project must have at least one deadline, but can have more.

The reminder function should be moved from activities to deadlines.

Reminders should cover all activities that end between the previous deadline (or project start) and the current one, along with any older activities that are not yet marked as complete. Something along these lines:

"
You have an upcoming reporting deadline at 01/01/2021.

The report should cover the following activities:
Activity 1 - ends 31/12/2020
Activity 2 - ends 15/12/2020

Additionally, these activities are delayed and should be reported on ASAP:
Activity 3 - ended 01/08/2020, original reporting deadline was 01/10/2020
"

[orkit]

Deadlines and reminders are now implemented. You can set one or more deadlines with emailreminders. The settings are set when you create a new project or if you edit an existing project. If reminders are set (Reminder set to 'yes'), a message based on the above template will go out at 9 am to all registred project owners and partners.

[PRindby]

Deadlines and reminders are now implemented. You can set one or more deadlines with emailreminders. The settings are set when you create a new project or if you edit an existing project. If reminders are set (Reminder set to 'yes'), a message based on the above template will go out at 9 am to all registred project owners and partners.

Let's say you forget to set reminders when creating a project, can you update to add them?

[orkit]

Yes, that is possible.

[PRindby]

Good. I hoped so.
We can probably close this issue, let's decide tomorrow morning.