anurupmondal/iit_hms

The IIT students' Hall Management Center (HMC) has requested us to develop the following software to automate various book-keeping activities associated with its day to day operations. � After a student takes admission, he/she presents a note from the admission unit, along with his/her name, permanent address, contact telephone number, and a photograph. He/she is then allotted a hall, and also a specic room number. A letter indicating this allotted room is issued to the concerned student. � Students incur mess charges every month. The mess manager would input to the software the total charges for each student in a month on mess account. � Each room has a xed room rent. The newly constructed halls have higher rent compared to some of the older halls. Twin sharing rooms have lower rent. � Each hall provides certain amenities to the students such as reading rooms, play rooms, TV room, etc. A xed amount is levied on each student on this count. � The total amount collected from each student of a hall towards mess charges is handed over to the mess manager every month. For this, the computer needs to print a sheet with the total amount due to each mess manager is printed. Printed cheques are issued to each manager and signatures are obtained from them on the sheet. � Whenever a student comes to pay his dues, his total due is computed as the sum of mess charge, amenity charge, and room rent. � The students should be able to raise various types of complaints using a web browser in their room or in the Lab. The complaints can be repair requests such as fused lights, non-functional water taps, non-functional water lters, room repair, etc. They can also register complaints regarding the behavior of attendants, mess staff, etc. For this round-the-clock operation of the software is required. � The HMC receives an annual grant from the Institute for staff salary and the upkeep of the halls and gardens. The HMC chairman should be provided support for distribution of the grant among the different halls. The Wardens of different halls should be able to enter their expenditure details against the allocations. � The controlling warden should be able to view the overall room occupancy. � The warden of each hall should be able to nd out the occupancy of his hall. He should also be able to view the complaints raised by the students and post his Action Taken Report (ATR) to each complaint. � The halls employ attendants and gardeners. These temporary employees receive a xed pay on a per day basis. The Hall clerk enters any leave taken by an attendant or a gardener from at the terminal located at the hall office. At the end of every month a consolidated list of salary payable to each employee of the hall along with cheques for each employee is printed out. � The HMC incurs petty expenses such as repair works carried out, news paper and magazine subscrip- tions, etc. It should be possible to enter these expenses. � Whenever a new staff is recruited his details including his daily pay is entered. Whenever a staff leaves, it should be possible to delete his records. � The warden should be able to view the statement of accounts any time. The warden would take a print out of the annual consolidated statement of accounts, sign and submit it to the Institute administration for approval and audit verication. The software should be very secure to prevent the possibility of various types of frauds and nancial irregularities.