ih84ds/gmtarr

To get things working, the following local/private files need to be created:

• roundrobin/settings_local.py (copy and edit settings_local.py.template)
• SSL cert/key
  • docker/nginx/ssl/server.cert
  • docker/nginx/ssl/server.key
  • can generate self signed certificate/key from www.selfsignedcertificate.com for dev environment

Setting up a new league

• log in at https://gmtarr-api.rrish.org/admin/
• find event number at https://gmtarr-api.rrish.org/api/events
• create league https://gmtarr-api.rrish.org/api/events/{event_id}/create-league
• change name of league (add year prefix, etc.) https://gmtarr-api.rrish.org/admin/api/league/
• go to admin and filter players by league, gender, level...
• figure out how many flights are needed at each gender/level and create them https://gmtarr-api.rrish.org/admin/api/flight/
  • no more than 10 players per flight
  • if only 2 or 3 players registered for a particular gender/level, consider combining with an adjacent level
• go back to (filtered) players list, select players you want to add to a flight, and use "Bulk Set Flight" action to assign them to a flight
  • can consider previous flight standings if you need to pick a few players to "promote" up to the next level to make it viable
  • when dividing players into flights, it usually works pretty well to sort by name and then just select every Nth player, where N is the number of flights for that level
• generate schedule for each flight https://gmtarr-api.rrish.org/api/flights/{flight_id}/generate-schedule
  • if small flight, consider generating a second round
    • after generating first round, go and edit the Flight's start date and then go back and hit the generate-schedule api endpoint again
    • then change start date back to the original start date
• export registrants from Wild Apricot's Event admin
• go to Audience Dashboard and select Import Contacts
• updload the exported CSV
• In Mailchimp, import to "Current Members", Subscribed
  • make sure to check the box for UPDATE EXISTING or else the new tag won't get applied to existing contacts
• add a tag for the round robin, e.g. rr-2022-fall
• make sure first name, last name, and email fields are properly mapped
• replicate a previous version of "Round Robin Schedule Released" campaign, edit, and send to the contacts tagged with the new tag from above