melba-journal/submission

MELBA submission

This repository is used as a ressource for authors wishing to submit to the Melba journal. The repository is structured as follow:

• Cover letter
• Latex formatting instructions
  • Submission
• Accepted papers instructions
  • Camera ready
  • arXiv upload
• Special issues

Thank you for submitting to MELBA!

Cover letter

Any new submission to Melba should be accompanied by a cover letter. Authors can use the following template as a starting point:

[PLEASE FOLLOW INSTRUCTIONS IN SQUARE BRACKETS. BEFORE SUBMISSION, ERASE ALL INSTRUCTIONS.]

[INSERT DATE]

Dear Editor,

We hereby submit our paper entitled:

[INSERT TITLE]

By following authors:

[INSERT AUTHOR NAMES]

We acknowledge that:

• All authors have approved the submission for publication and consent to its review by MELBA.
• Authorship implies taking full responsibility for the accuracy and originality of the content of the submission.
• The work presented followed all appropriate ethical standards in conducting research and writing the manuscript, following all applicable laws and regulations regarding treatment of animals or human subjects.
• [OPTIONAL, BUT ENCOURAGED] The code, models, and/or data to replicate the results presented in this paper are made publicly available at: [INSERT LINK]

[PLEASE KEEP ONLY ONE OF THE FOLLOWING TWO STATEMENTS]

This is an original submission and there is no other paper (published or under review) with significant overlapping content.

[OR]

This submission is an extension of a previous conference or workshop paper. [PLEASE PROVIDE REFERENCE TO THE PRIOR PAPER AND INSERT A DESCRIPTION OF THE EXTENSION WORK].

[PLEASE DISCLOSE BELOW AND IN THE MANUSCRIPT ANY FINANCIAL, COMMERCIAL, OR PERSONAL CONFLICTS OF INTEREST THAT MIGHT HAVE BIASED YOUR WORK. IF THERE ARE NONE, PLEASE STATE SO.]

[PLEASE DISCLOSE ANY CONFLICTS THAT MIGHT POTENTIALLY BIAS THE PEER REVIEW - E.G., AN AUTHOR HAS A CLOSE RELATIONSHIP WITH AN EDITOR. FEEL FREE TO SUGGEST EDITOR(S) AND/OR POTENTIAL REVIEWER(S) WHO SHOULD NOT BE INVOLVED IN THE EVALUATION. IF THERE ARE NO CONFLICTS/CONCERNS, PLEASE STATE SO]

Sincerely,

[INSERT CORRESPONDING AUTHOR’S NAME AND SIGNATURE]

Latex formatting instructions

We provide a minimalist latex template, requiring only the melba.sty style file. Samples PDFs, from different stage during the reviewing process, are available:

• submission: to submit a manuscript for review (mandatory, using any other template will result in a desk reject);
• arxiv-submission: to upload a manuscript on arXiv while it is being reviewed (turns off line-numbers);
• accepted: to use once the paper has been accepted and is moving to publication stage;
• accepted in a special issue: to use for accepted paper that belong to a special issue only.

Submission

By default, line-numbering is enabled, and any un-needed display (such as issue information) is disabled. During submission, authors should not modify it.

This correspond to the template that we provide 'as-in', authors should not need to modify anything at that stage.

Accepted papers instructions

These are the final formatting and submission instructions for MELBA Accepted papers, please read them carefully. The publishing editor will guide you through it, and may ask for changes if you deviate from it; which might delay final publication.

At every step below where we ask for communication or delivery of a file, please use the scholastica Discussions mechanism.

Camera ready

1. Switch the template option to accepted in the first lines of the latex: \usepackage[accepted]{melba};
2. populate the \melbaheading command as instructed in the latex comments with the information provided by the publishing editor ;
3. complete the Ethical Standards and Conflicts of Interest sections at the end of the paper ;
4. upload your final pdf version via the Discussions page;
5. please also provide a representative, high-resolution image of your paper—this will act as a graphical abstract on the Melba website ;
6. (Optional) authors can also send a video presentation of their paper, that would be embedded into the website ;
7. the publishing editor will then send you a private link of the published page, please do double-check it carefully.

arXiv upload

Once validated by the publishing editor (and not before), upload this final paper version to arXiv without any further changes. Please do not upload it before you have received final pdf acceptance. If you have already uploaded an earlier preprint to arxiv (e.g. if you chose that route for submission to MELBA), please update that version instead of creating a new arXiv submission.

Please pay attention to the following fields (YYYY:NNN is the melba paper ID that has been communicated earlier by the publishing editor):

Field	Value
License	CC-BY 4.0
Comment	Accepted for publication at the Journal of Machine Learning for Biomedical Imaging (MELBA) https://melba-journal.org/YYYY:NNN
journal-ref	Machine.Learning.for.Biomedical.Imaging. 2 (2023)

1. let us know of the final arXiv preprint ID (e.g. 1809.05231) and version (e.g. v3);
2. once this is done, no further updates are permitted to the arxiv submission, as any update would not have been reviewed by the MELBA journal.

Special issues

Melba has currently the following special issues:

• Medical Imaging with Deep Learning (MIDL) 2020 Guest Editors: Marleen de Bruijne, Tal Arbel, Ismail Ben Ayed, Hervé Lombaert
• Uncertainty for Safe Utilization of Machine Learning in Medical Imaging (UNSURE) 2020 Guest Editors: Christian Baumgartner, Adrian Dalca, Carole Sudre, Ryutaro Tanno, Sandy Wells
• Information Processing in Medical Imaging (IPMI) 2021 Guest Editors: Aasa Feragen, Stefan Sommer, Julia Schnabel, Mads Nielsen
• MICCAI 2021 Workshops Ominibus -- DART Guest Editors: Ziyue Xu, Konstantinos Kamnitsas
• Perinatal, Preterm and Paediatric Image Analysis (PIPPI) 2021 Guest Editors: Esra Abaci-Turk, Jana Hutter, Roxane Licandro, Christopher Macgowan, Andrew Melbourne
• MICCAI 2022 UNSURE Workshop Guest Editors: Christian Baumgartner, Adrian Dalca, Koen Van Leemput, Raghav Mehta, Chen Qin, Carole Sudre, Ryutaro Tanno, William (Sandy) Wells

submission's Issues

undefined control sequence after proof environment

I'm using This is pdfTeX, Version 3.14159265-2.6-1.40.21 (TeX Live 2020).

Using the proof environment, I get the following error:

! Undefined control sequence.
\@LN@do@vadjusts ...o@vadjusts \relax \reserved@f 
                                                  \vskip 2mm
l.115

I narrowed down the culprit to the \\[2mm] spacing in the proof definition in melba.sty l. 326.

Example/way to display ORCID info in author list?

TODO

• As per 4/1 meeting, take out "MELBA" from the submission template.

Rework header and footer commands

Currently, the heading is structured as follow:

% Header and footer (will be filled at publication)
% arguments are:
% {article-id}{article-link}{year}{pages}{date submitted}{date published}{author-full-names}{special-issue-title}{special-issue-editors}
% At submission, authors can optionally fill the year and author-full-names (any other information will not be displayed)
%
% Publications instructions for authors of FINAL ACCEPT papers, before uploading final proof to scholastica:
%  article-id: This is provided upon acceptance from the Associate Editor
%  article-link: This is provided upon acceptance from the Associate Editor
%  year: the submission year
%  pages: "1-X" where X is the number of pages in this final paper (including appendices)
%  date-submitted: Date submitted to MELBA: mm/yyyy
%  date-published: Today's date: mm/yyyy
%  author-full-names: Last names of all the authors, separated by commas or 'and' before final author.
%  special-issue-title: If part of a special issue, name of the issue *as given by the Associate Editor*. Otherwise, leave blank.
%  special-issue-editors: If part of a special issue, editors of the issue *as given by the Associate Editor*. Otherwise, leave blank.
\melbaheading{YYYY:NNN}{https://www.melba-journal.org/article/XX-AA}{YYYY}{1-?}{m1/yyyy}{m2/yyyy}{Dalca and Sabuncu}{}{}

This long list is (even to me) sometimes a big long to parse, and using it correctly in melba.sty is trickier than it should be. Splitting it into several, independent variable might help (while also helping to solve #1 ). For instance, we could do something along the lines of:

\melbaid{YYYY:NNN}
\melbalink{https://www.melba-journal.org/article/YYYY:NNN}  % Or simply remove that one
\melbayear{YYYY}
\datesubmitted{mm/yyyy}
\datepublished{mm/yyy}
\authorfullnames{Danca and Sabuncu}
\melbaspecialissue{Melba sample special issue}
\melbaspecialissueeditors{E. Ditor, W. Riter}

Pages numbering could be done automagically, with the package lastpage: 1-\pageref{\lastpage}} in place of 1-?

Adding a new option (accepted-special-issue) might also help to make sure that the special issue fields are not displayed by accident.

Year and ID fields cause confusion

https://github.com/melba-journal/submission/blob/master/latex/melba-sample.tex#L44

Currently, the header is structured as follow:

% Heading for publication (ignore during submission).
% arguments are:
% {article-id}{year}{pages}{date submitted}{date published}{author-full-names}{special-issue-title}{special-issue-editors}
%
% Publications instructions for authors of FINAL ACCEPT papers, before uploading final proof to scholastica:
%  article-id: This is provided upon acceptance from the Associate Editor
%  article-link: This is provided upon acceptance from the Associate Editor
%  year: the year of publication (the year you plan to upload to arXiv the final version)
%  pages: "1-X" where X is the number of pages in this final paper (including appendices)
%  date-submitted: Date submitted to MELBA: mm/yyyy
%  date-published: Today's date: mm/yyyy
%  author-full-names: Last names of all the authors, separated by commas or 'and' before final author.
%  special-issue-title: If part of a special issue, name of the issue *as given by the Associate Editor*. Otherwise, leave blank.
%  special-issue-editors: If part of a special issue, editors of the issue *as given by the Associate Editor*. Otherwise, leave blank.
\melbaheading{0}{https://www.melba-journal.org/article/XX-AA}{2020}{1-?}{mm/yyyy}{mm/yyyy}{Dalca and Sabuncu}{}{}

The article-id usually takes the shape of YYYY:NNN while the year field contains YYYY ; and the template formats that as year:article-id, resulting in YYYY:YYYY:NNN.

Dropping the year field would be the easiest solution, but it is better to think this through. We already have the date submitted and published so this is probably redundant anyway.