myowinthein/hr-guidelines-for-startups

A set of HR related standard operation procedures (SOP) for startups.

🌟 Recruitment ✨

Finding the Candidates 👥

• Search candidates by
  • Asking referral from existing employees
  • Asking recommended students from institutes
  • Posting in job portals
• Read the resumes & choose the selections (1st filter)
• Email each candidate to request their best portfolios or GitHub repositories
• Review their source codes & choose the selections (2nd filter)
• Sort the candidates by their ranking
• Email candidates for interview arrangement

Interview Process 🗣️

• CTO, project manager or product owner & team lead are mandatory for all processes
• 1st round will be face to face conversations
  • Ask questions about their technical skills
  • Ask questions about their personality
  • Ask questions about their past career
• 2nd round will be live code test
  • There will be a small project with list of assignments to do
  • Maximum two developers from the team and the candidate should complete it together within a given duration
  • The interview team from the 1st round will not speak a word except for the instructions
  • They will review problem-solving, algorithmic thinking, collaboration & communication of the candidate
• Internal meeting of the interview team
  • This will happen after completing all rounds to decide the candidate is pass or fail
  • If fail, inform HR department to email the candidate about our decision
  • If pass, inform HR department to arrange a final interview to discuss about salary, visa sponsorship, etc.
  • Any governmental processes will be carried out by the HR or Admin department until a work visa is issued

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🚀 On-boarding 🎉

3 Days Before 🗓️

• List projects & features to assign
• Send calendar invite to tech team about the welcome meeting
• Purchase necessary hardwares & accounts for the new employee
• Create an employee report (everything we've learnt during the interview)
• Add birthday & work anniversary to reminder app

First Working Day 🚀

• Introduce to tech team in welcome meeting
• Explain
  • Rules & regulations of the company by HR
  • Tech team SOP by team lead
  • Project management SOP by PM or PO
• Post about employee in company group chat or internal social network
• Give credentials of opened accounts & hardwares
• Plan for project handover

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🎉 Company Events 🎊

Party Nights 🍻

• Announce the event 1 week before 📢
• Best to do when we hit some milestones 🎉

Birthday 🎂

• Post about birthday after 1 hr from the official working time

Resignation 💔

• Post about resignation on the last working day
• Invite tech team to farewell on that date

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Employee Benefits 💼

• New laptop of their choice
• Internet allowance for remote developers 🌐💻
• Gym allowance 🏋️‍♀️
• Transportation allowance 🚗
• Medical insurance 🏥
• Provide online courses & certification exams 📚🎓
• Free lunch & snacks 🍽️🍕
• Project bonus set a rule on how many % to split on which conditions 💯💸
• 13th month double salary 💰💰

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Punishment ⚠️

Violation Cases ⚖️

• Negative attitude in workspace 😠
• Not meeting project deadlines ⏰
• Poor technical knowledge and work rate 📉

Actions 🚫

• 1st time warning (verbal + letter + improvement plan + monitoring)
• 2nd time warning (same as above)
• 3rd time termination with severance pay

If employee admits their violation and pass the improvement plan, all issued warnings will be reset.

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Resignation 💔

Initial Steps 🔄

• Arrange a meeting to understand employee problems, needs & wants
• Decide to counteroffer or not

If Unable to Counteroffer ❌

• Prepare for project handover
• List hardwares to reclaim
• List accounts to remove access
• List documents to give
  • Recommendation letter
  • Employment letter
  • Tax papers
• Write LinkedIn recommendation for excellent employees
• Exit interview perform on the last working day
  • Ask pros & cons of working here
  • Ask areas to improve
  • Ask about the personality of co-workers
  • Ask their view on everything

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Project Handover on Employee Exit 📋

Tech Team 👨‍💻👩‍💻

• List projects to handover
• Prepare resource allocation plan
  • Check if recruitment is needed
  • List suitable developers for each project & notify them
  • Calculate and set a timeline for the handover process
  • Find new if all resources are used

Clients 🤝

• Email clients about the developer changes

Provoke Access 🔐

• Company group chats (e.g. workplace, slack)
• Email (e.g. outlook, gmail)
• GitLab including SSH Public Key
• AWS including SSH Public Key
• API documentation (e.g. postman, swagger)
• Third-party developer consoles (e.g. google, facebook, firebase)
• UI/UX prototype sites (e.g. sketch, invision)