nullvoxpopuli/aeonvera

A generic registration system aimed towards swing dance events (mirrored from gitlab)

Hi there 👋

I like code, StarCraft, Control, swing dancing (lindy hop and collegiate shag are my favorites), coffee, spicy food, and games with friends.

How I manage my screen

When working on a project, I'll have one workspace / vitual desktop that looks like this for each project

┌──────────────────────┬──────────────┬───────┐
│                      │              │       │
│                      │              ├───────┤
│         Editor       │    Browser   │       │
│                      │              ├───────┤
│                      ├──────┬───────┤       │
│                      │      |       ├───────┤
└──────────────────────┴──────┴───────┴───────┘

The smaller empty rectangles are terminals.

And then for chat / discord / slack, it'll look something like this:

┌──────────────────────┬──────────────┬───────┐
│                      │              │       │
│                      │              ├───────┤
│         Browser      │    Discord   │       │
│                      │              ├───────┤
│                      │              │       │
│                      │              ├───────┤
└──────────────────────┴──────────────┴───────┘

Where all the terminals on the right are temporary for trying stuff out.

Floating window managers (MacOS, Windows) are suboptimal for me. MacOS, in particular, is really bad, and even all the paid tiling software doesn't do what https://i3wm.org/ does

aeonvera's Issues

Export group discount codes to an external list

The example being, people can see if their scene/city is already represented by a group discount code (either within the registration system or on the external website) and who the contact in their scene is to retrieve that code before registering.

Website should generate a distribution list for email communications

I currently have to download emails, erase the current list, and then re-upload them to SendPress. Having the website update that list as people register would be nice. Even better, be able to filter and select only certain people to send emails to (like what we had to do this year with un-paid registrants).

For volunteers, capture email and phone number and display both on the volunteers page.

My discount was not applied

I used the following code and still had to pay

SwingINBoardMember2014-:-)

Don't allow combined discounts

Or allow the admin to decide if discounts can be combined or not.

Options for Raffles: Print out options, or random button w/ visualization

There needs to be a way to check people in when they arrive to the event.

SwingIN 2013 is using paper spreadsheets to check people in. keeping all that in sync (if we choose to do so) is going to be a mess.

Add the ability to register a person at the door and check them in - in the "sales" area.

When i click At the door sales > Register, i receive an error. http://www.aeonvera.com/hosted_events/1/sales and http://www.aeonvera.com/hosted_events/4/sales/register are the pages on which i receive this error (for PAR-TAY and SwingIN 2014 respectively).

Discounts should be able to be applied to specific items, and not always the full total.

When navigating to registration without a session, after logging in, redirect back to the registration.

Housing

Should be able to list what animal/pet you have because of people's allergies.

Also, it is asked in the "Need to be housed" section. It should be the same. :)

Registrants should be able to update their info after registration

Allowing them to add comps, t-shirt, etc. until deadline. Only allow them to add items. Downgraded passes would need to be done manually by organizer.

Housing should have a "Notes" area where people may put what their specific pet allergies

Housing assignments should have drag and drop sorting

ability to manage shirts and to select multiple during registration

When a package is selected on registration, it should have the ability to disable discounts

Be able to mark attendances as paid, and by what means.

In the event someone pays in person, or just sends email to the associated paypal account

Send email of confirmation of received payment

A la carte items should be selectable separate from the main event packages

More than a la carte item should be allowed be selected, as someone may want to preregister for Sunday classes and a Friday dance or something.

Google Wallet should be acceptable for electronic payment

A single item, line item, discount, or otherwise, can only be in the attendance once.

Use Quantity fields for multiple things.. not multiple entries.

Events should have the option to transfer passes to following years

Registrant should not be registered until the system is notified that PayPal has received payment

Don't save a registration until PayPal tells us the money is received

PayPal should be the primary form of electronic payment

Mail ins are a pain to deal with

Keep track of every at-the-door transaction

Method of payment, items purchased, date, etc
This will give us a running total of how much money we're supposed to have each dance / day (afternoon and classes).

This would soooorta be like a minor point of sale system.

I wonder if the PayPal card readers can work with webpages. It would be neat to take cards outside of PayPal. (It's possible that we then wouldn't have identity issues)

Level should be forced to "none" when dance only is selected

This could also apply to a la carte registration

Collaboration issue

This is what it tells me when I click on the link the "You've been invited..." email.

Registrants should not be able to downgrade their registration on their own.

They should contact someone running the event for help with that.
(this is to help prevent confusion with electronic payments)

Keep track of event passes / prizes

• Passes won by our attendees
• Passes handed out to other events

Events should have the options to transfer passes between people for the current year.

Non refundable. comments, concerns, or questions please contact: someone @ whocares.com or whatever verbiage works

Ask registrants for their address so we have data for an event map

Use Google maps to plot the locations

Destroying a "Level" results in an error

The level still gets destroyed... so I guess it has something to do with the redirect

Graphical schedule should be able to be generated

from a list of times that:

• people need to be places
• dances / classes start / end
• relative times when competitions should be
• band breaks / when djs play

nice to have for this nice to have feature:

• import from google calendar

-- maybe just suggest they use google calendar?

Registration ....

1. Signed up my event - did not give me a chance to say I would have shirts at my event. Thus, my information page for "Attendees" does not represent my info accurately. Maybe add just Attendees (no extras)?
2. Not able to make packages - error page when trying to save (user error?) .. correction ... no longer working. Error message. Also, once I have reached the Error page, I am no longer able to backtrack to a working page unless I reload the original page.
3. Passes is nothing atm -- cannot open to the page
4. Cannot register as an attendee. "Google can't find the page"

(Will update more once I am able to register! Looks like a great system so far!)

Don't let people create events unless they are using "The latest browsers"

I'm not going to support old ancient browsers. eff that.

Registration Information should be exportable to excel

Restrict prize pass upgrades from applying a discount

If someone wants to upgrade their dance pass prize to a full weekend, prevent them from using a student or group discount on the remaining balance.

Event Organizers need to be able to edit attendances, and issue invoices to the attendees

Registration

1. Cannot leave the SwingIN registration page ... Tried to click Attended Events and it wouldn't work. Hosted Events and Edit profile (etc.) was fine.
   (Think Attended Events is NOT working period)
2. Clicking "SwingIN 2014" in upper left of page has Error page ...
3. How do you look at your information for SwingIN without it being the actual registration page?

Entries/registrants should be contained in one list with filters

Instead of being divided into Registration List, Money, Discounts, Dancers etc., have it all contained in one list with selectable/sortable filters

People should be required to select a track when selecting full weekend

Currently, it's set up to force them to not select a track when registering for dance only.

Events should be able to have others users become managers for the event, and have customizable access

Just group permissions from TinderBox.
Everything (action, viewing, etc) in the event should be able to be restricted

If someone first visits a registration page, and has to make an account, the confirmation email should redirect them back to the registration page

Add option to exclude organizers, DJs and other special attendees

Allow site manager to cap registration if desired

This would also include automatic price increases

Every event should have the option to manually, or automatically address refunds.

manual could be at the event.
automatic would be online.

Packages should have the option to ignore pricing tiers.

For flat rate students, for example

Make each form load event generate a uuid, that expires in 10 minutes to reserve a particular tier price

Help mitigate the possibility of 50 people loading the form at once, and all getting the same price.

Registration #2

1. I cannot "Destroy" old packages that I do not want. "Wrong address" typed in?
   (but, can edit the packages)
2. Revenue cannot be viewed (I also didn't pay for my event)

(all I can look at for now)

Revenue page should include some aggregation of money collected by the system.

As well as maybe have a graph of revenue over time.
Breakdowns for

• shirts
• competitions
• registrants at each tier
• packages
• discount uses