Other Level of Description

[harvard-library]

Other Level of Description

[bobbi-SMR]

Hi; sorry I've been slammed at work. I hope to take a look at this today, and see if I can get you the answer you want.

--Bobbi

[bobbi-SMR]

OK, I've taken a look; it wasn't clear from your email exactly what you were doing to get the results you were getting. Let me make sure we are on the same page:

• Using the template spreadsheet, you've added "Other Level" to the Data Validation List for the "Description Level" column
• You then are successful in specifying archival objects with a "Description Level" of "Other Level"
• Once you get those objects loaded, they are all missing the free text "Other Level" field that, were you to create the archival object manually, is a required field.

Assuming this is correct (and I tried it myself):

Because the initial version of this plugin was to satisfy the needs of Harvard's archivists, and they don't use "other level" very much, we just didn't include it, or its testing.

Because the free-text "Other Level" field is required in ArchiveSpace when the level "Other Level" is selected, I would have expected that, when my plugin tried to save the archival object, the ArchivesSpace validation would catch it, and reject that line.

I've proven to my satisfaction that this doesn't happen (I'll probably file an issue, or otherwise let them know that this is a problem for Aspace).

I am going to have to modify the template to allow for "Other Level" to be selected, and add an "other level" column (defaulting to "unspecified"). When I've made the changes, tested them, and modified the User Documentation, I'll announce it to the aspace users list, as well as let you know.

Hopefully, this won't take more than a day or two (she wrote optimistically).

[kfherbert]

Thanks for looking into this. Sorry about being unclear but you seem to have understood what I was asking. I will be looking for an update whenever you have time to work on it. Thanks, Kate Herbert From: Bobbi Fox at Harvard LTS [mailto:[email protected]] Sent: Thursday, December 14, 2017 10:18 AM To: harvard-library/aspace-import-excel <[email protected]> Cc: Herbert, Kate F <[email protected]>; Author <[email protected]> Subject: Re: [harvard-library/aspace-import-excel] Other Level of Description (#16) OK, I've taken a look; it wasn't clear from your email exactly what you were doing to get the results you were getting. Let me make sure we are on the same page: * Using the template spreadsheet, you've added "Other Level" to the Data Validation List for the "Description Level" column * You then are successful in specifying archival objects with a "Description Level" of "Other Level" * Once you get those objects loaded, they are all missing the free text "Other Level" field that, were you to create the archival object manually, is a required field. Assuming this is correct (and I tried it myself): Because the initial version of this plugin was to satisfy the needs of Harvard's archivists, and they don't use "other level" very much, we just didn't include it, or its testing. Because the free-text "Other Level" field is required in ArchiveSpace when the level "Other Level" is selected, I would have expected that, when my plugin tried to save the archival object, the ArchivesSpace validation would catch it, and reject that line. I've proven to my satisfaction that this doesn't happen (I'll probably file an issue, or otherwise let them know that this is a problem for Aspace). I am going to have to modify the template to allow for "Other Level" to be selected, and add an "other level" column (defaulting to "unspecified"). When I've made the changes, tested them, and modified the User Documentation, I'll announce it to the aspace users list, as well as let you know. Hopefully, this won't take more than a day or two (she wrote optimistically). — You are receiving this because you authored the thread. Reply to this email directly, view it on GitHub<#16 (comment)>, or mute the thread<https://github.com/notifications/unsubscribe-auth/AdeP0EmTUeNF-7hBM9tFRGha8e-9n0ntks5tATwwgaJpZM4Q9950>.

[bobbi-SMR]

I have made the changes, and released a new version v1.7.1